Supplier Registration Guidance
This is a guide to Georgetown’s supplier registration process. The primary audience is students, but can also be used for individuals who are not registered as a business. Last updated: May 26th, 2022.
Creating an account:
Navigate to the supplier setup website (new window).
Follow the instructions to create a new account:
1. Click Sign In at the top of this page (new window).
2. Click “Create Account”
3. You will receive an email with a link to activate your registration account.
4. Once activated, you will be able to Sign In to complete your supplier registration request.
Completing the supplier registration request:
Before you complete step 2 of supplier registration, please complete one of the following two forms:
For US citizens, permanent residents, DACA Recipients, and F-1 Visa Students with 5+ Years in US
Download W-9 Form Here (new window)
(1) Name: Your legal name
(3) Tax classification: Check box for “Individual”
(5) Street Address
(6) City, State, Zip Code
Part I: Enter your social security number
Note – You will need the completed form in the next phase of the registration process.
International students – F1 Visa Holders With Less Than 5 Years in US
Download W-8BEN Here
Detailed W-8BEN (new window)instructions Here (new window)
(1) Name: Your legal name
(2) Country of citizenship
(3) Chapter 3 Status: Check box for “Individual”
(4) Permanent Residence Address: address in home country
(5) Mailing address: your US address
Part II – your signature is required
Note – you will be uploading the complete form in phase 2 of registration.
Once you click the registration portal, you will be asked for the following information:
Supplier Name: Your Name
Supplier Category: Other
Supplier Group: Individual
Tax ID: Social Security Number for US citizens/permanent residents or “N/A” if international student
What type of entity are you: Select “US individual” if you completed a W-9, or “International Individual” if you completed a W-8BEN.
For international individuals, you’ll be asked the following:
Are you being paid by GUQ? Answer: No
What currency would you like to be paid in? If you have a US bank account, select USD.
Upload your completed W-9 or W-8BEN in the box that appears.
Supplier Contact Details
Email address: GU email address if Georgetown student
Primary Contact Information
Country: United States of America
Address Line 1: Include your entire street address, including apartment number if applicable
Postal (Zip) Code
Click Next. Click Next past the “Goods and Services” page, and Next past the “Classifications” page.
On the Banking Information page, enter your direct deposit information. The required fields are:
Routing Transit Number
Supplier Contact Information
Enter your name and email address as entered on the first page.
Review your information and click “submit” if everything looks correct.
Supplier ID numbers are generated within 5 business days.