Conference Reimbursements

A guide to the School of Medicine’s conference reimbursement policy.

The Dean’s Office and the Office of Student Research — provide funding support for medical students presenting at conferences.

Guidelines

  • Students must request a reimbursement prior to the conference.  Requests that arrive after the conference will be denied. However, reimbursements will be processed after the conference.
  • Reimbursable expenses are limited to:
    • Registration or membership fees association with conference
    • Poster printing
    • Airfare (award miles are not reimbursable)
    • Lodging
  • The maximum reimbursement amount is $650.
  • Students are only eligible to receive one conference reimbursement per academic year. There are no exceptions to this rule (i.e., students cannot receive one $400 reimbursement and one $250 reimbursement).
  • Reimbursements will only be extended to students presenting at conferences.

Procedure

Submit Office of Student Research pre-approval form.

Upon receiving approval from the Office of Student Research, submit the funding pre-approval form (new window). You must submit the funding pre-approval prior to your conference.