Student Procurement and Reimbursements

AY2020-21 Announcement

In light of the financial constraints imposed upon the university due to COVID-19, students and student organizations must receive pre-approval prior to incurring any expenses that will be institutionally funded or reimbursed. Please email if you have any questions.

Reimbursement Process

The Office of Finance and Administration processes an average of 40-50 payments per week, which makes following proper procedures essential for receiving timely reimbursements.  Reimbursements which are incomplete or improperly completed will lengthen the reimbursement timeline for potentially weeks.  

It is required that all students seeking reimbursements must submit a supplier registration form. Please register a “regular supplier account.” There will be no tax implications for your reimbursements and it will also allow for easier processing for other financial transactions, like academic awards. Please refer to the W-9 guide for step by step instructions.

After completing the above form, select the relevant reimbursement form for your request below.

Required Documentation

  • Receipts must be itemized. If you are requesting reimbursement for a tip, you must include both the itemized receipt and the receipt that has the tip line.
  • Bank statements are not acceptable documentation.
  • Event reimbursements must include a list of RSVPs or a sign-in sheet. A general answer such as “several M1s and M2s” is not permitted.

If these guidelines are not followed, you risk forfeiting your reimbursement.


Club/Interest Group Reimbursements (Google Form)

Conference Reimbursements

Reimbursement Form for all other expenses (Google Form)